Project Management can become a huge task for companies. However, with the new methods of managing work, the advanced project management software is making strides and helping companies achieve their targets.
But, what is Project Management?
Project Management includes mapping project schedules and plans, collaborating documents, tracking the tasks, time and various issues of a project. Now the question arises is how the project management software will help in doing all these tasks? The answer to this question will vary depending on the type of work or project, the team and the project management style. There are various steps to ensuring that a particular project or work management software is helping the company reap the desired results.
- Planning the Projects in Order
Planning a project is the primary task of work management software. It includes mapping the various tasks of the project along with displaying them visually and showing the inter connectivity between them. In a nutshell, planning a project includes:
- Detailed outline of the tasks to be completed within a given time.
- Assigning tasks to every individual.
- Identifying the responsibility with each task.
- The stipulated time to complete each task.
- Linking of the tasks to ensure everything is in order.
- Managing Every Task
Assigning the task to every individual and setting the deadline for the task is one of the most used features in any work management software. One such software is the Microsoft Project which offers sophisticated tools and high functionality to help in assigning, defining and setting deadlines for each task.
With the project management software, each member of the team can keep track of the amount of time they spent on completing a task. There are many work management software that come with the tools to manage the task like Zoho, Project Desk, and GoPlan.
- Sharing the Documents
If the team members are working from different locations, then they can easily work on the project with the help of a centralized location where the documents are stored and shared. It becomes easy for everyone to work on them. Some of the popular software that helps in document sharing includes BaseCamp and Central Desktop.
- Sharing Calendars and Contact Lists
Having a calendar that has the work schedule of each team member along with an updated contact lists comes as a big help when a meeting has to be scheduled. This software helps in saving a great deal of time because people can be contacted from a single location. Microsoft Outlook and Microsoft Exchange provide this feature, and if your company already has it, you are good to go!
- Tracking Time
Time tracking is a must when it comes to managing projects. This will help a company to measure the potential and effectiveness of a team member and accordingly assign task in the upcoming projects. One can record the time they invest in each task and mail it to the main server which will then be included in the work management plan.
With such highly efficient software, now managing projects and time becomes efficient.