Most companies think that hiring an event planner to help organise their events/annual parties would be expensive and put them way over budget. In a bid o save cost, they would rather prefer the event being handled by their employees. As a matter of fact corporate event planners know the tips and tricks to save time and money for the organisation, without compromising the quality of the occasion.
Over the years, event planners have built relationships with various vendors and suppliers, and as such usually get products and services cheaper than a company would if they were to contact the same supplier. A corporate event planner would be privy to the best suppliers/vendors and more even at affordable prices.
Time is of the essence, and time spent by company staff planning an event, can be put to better use and focus on other responsibilities. Event Planners will do an even better job, organising and taking care of the logistics for the event.
Corporate event planners are professionals when it comes planning an event and they know the latest trends suited for your event, including the perfect venue, best colors, trending decorations and much more. Above all, they are more acquainted about the right place to get these services at discounted rates.
Planners usually know the best suppliers and vendors to contact for your event; they have built up experience over the years and as such have tried a few hands and know which is best suited to your event. And more importantly, they have the direct contacts, thereby saving you cost and ultimately reducing middle men.
Regardless of how prepared you are for the event, there will always be technical hitches or unforeseen problems. These problems should not be brought to the notice of guests and employees planning the event should not appear panicked. However, corporate event planners know who to call, and how to go about fixing any problem that may arise, leaving employees more time to entertain guests and network better.
Expert planners know how to involve the company in most of the major decision making, without having to bother them with all the minute details, which would most certainly be the case if it were handled by employees.
The event planner takes care of the payment, delivery, confirmations, arrangement of all the vendors to be contracted for the event, which might be ten to twenty on average. This would be tedious for company employees to handle.
Keeping in touch with plans and logistics for an event is time consuming, and business organizations organizing an event with the help of an employee underestimate the effort put into making these things work smoothly. You should know that employees taking up this task would take much more effort and money when compared to an event planner.
Some Event planning companies offer additional perks to their packages to reassure interested companies, like having A-rated insurance and being certified for alcohol distribution. Safety is also paramount as the event space and vendors should be thoroughly investigated and accredited by the event planner.